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Administrative Support Team Page
Welcome our next Administrative Support Team Meeting will be: February 2024
Administrative Support Team Tools
Bookstore – X2133 Mary Vitelli, mvitelli@rollins.edu – manager, Wes textbook manager] Order texts, desktop copies, and regalia for August.
Cascade – website maintenance through Marketing, Laura Kern –x 1857 - Chairs/Coordinators/Administrative Support
Ashley Kistler, Dean of the College of Liberal Arts *NEW
Amy Armenia, Associate Dean of the College of Liberal ArtsJanette Smith, Academic Support Coordinator; x 2175; jxsmith@rollins.edu
Zachary Mendez, Executive Assistant to the Dean of the College of Liberal Arts x 2280; zmendez@rollins.eduKarla Knight, Faculty Data Manager x 2287; kknight@rollins.edu
Email listserves - by course, advisor, class, department, students, faculty/staffIT – X 6363 Help Desk. They can connect you with whomever you need to talk to depending on what you describe your need to be. Nametags, desk plates, and room plaques with office numbers and names - Tysheika Fisher x 6313Parking – to reserve spaces on campus for such things as speakers coming –x 2541Phones – Skip Sargent – X 6360 Post Office - Mail, packages from UPS or FedEx – X 2334 Purchasing and PCard – John Overberger (office furniture, whiteboards, staples, classroom) X 2112Warehouse - Paper – to order X 2334 Richard Perez – you can also email him at rmperez@rollins.edu
| Please click on the links below for information on:
please upload to the corresponding link.
Tenure-track deadline - October 2, 2023 Visitor deadline - March 1, 2024
- (Please bundle mail by class of service and complete and attach the separate form to each bundle)
- You will need to know your department budget account, the type of mailing, and the number of items you are mailing.
- Be sure to always separate international from domestic mail before sending outgoing mail to the post office.
- UPS Shipping: The UPS Requisition Form is used for items that cannot be sent through the postal service.
Onboarding New Staff Members i.e. a new Admin Assistant
| Hiring New Workstudies/Student Employees? Use this  DCLA Workstudy Interview Questions Sheet.docx to help guide you when conducting interviews.
Commonly used links:
Position Requests: Visiting Assistant Professor Request: https://forms.gle/fGVnrJPaCtFmg6rK7 (due March 1st)
Course Proposals: RCC/ Honors Course Offering: https://forms.gle/Z1hxs8nwAJ4RTz417 RFLA New Course Proposal: https://forms.office.com/r/K80MrtRyyi Intersession Course Proposal:
https://rollins.co1.qualtrics.com/jfe/form/SV_8rm37zNUDc1wsT4
Ready to explore? Check out our Getting Started resources. We have other support content in development, and live workshops will be announced starting in September. We'll send out updates as these become available - stay tuned! Featured Question: What about using Teams with people outside of Rollins? Several questions have come up about the ability to use Teams with people outside of Rollins. Yes! Teams can be used with people outside of Rollins, and we’ll show you how in the upcoming weeks. As just one example, meetings can be set up to allow people to join from a browser without an account. Fortunately, we are not alone; many other colleges and universities use Teams as their primary videoconferencing platform. We know the experience will be different, but we’ll help you get familiar with it and will share information with you so you can help guests connect with you using Teams. DCLA SUPPORT TEAM
Dean of CLA OfficeZachary Mendez - zmendez@rollins.edu - Executive Assistant, x2280Supports the following areas:
Supports both deans
Schedule appointments with Dean Kistler & Associate Dean Armenia
Faculty letters around promotion, tenure, sabbatical, chairs & directors' appointments,
Department Internal/External reviews
TPJ Budget & Porgram Coordintaor
Faculty CV Collection
Support Team Assistant Coordinator
Workstudy/Student Employee Co-Supervisor
Janette Smith – jxsmith@rollins.edu - Coordinator of Academic Support x 2175
Supports the following areas:
Support for both deans
The Faculty Retreat logistics, coordination, and implementation
RFLA support, new course submissions, schedule, and website management
Faculty position requests
Interdisciplinary Studies Proposal logistics
Honors Degree Program
Support Team Coordinator and support for academic administrative assistants and coordinators
Grant proposals and budget management
SHIP grants
DOF website – if you find errors, please send them to meAcademic Awards - GPA lists (departments should order certificate papers in Feb or March)
Celebration of Faculty Scholars
Syllabi collection
Onboarding new administrative assistants
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